Organizing a Team Building: The 7 Steps to Follow

Motivation, workplace atmosphere, moments of relaxation, and team spirit all contribute to the overall performance of a company. It’s no surprise that team building has become an essential management tool. Its goal is to improve communication among employees, strengthen group cohesion, and convey the company's values...

Additionally, it promotes human skill development, stress management at work, and conflict prevention. The result is a more pleasant, relaxed, and healthy professional environment.

Whether it’s a team day or a corporate seminar, organizing a team building event requires careful planning to ensure its success.

Defining the Event's Objective

Clearly define the goals of your team building event. Adapt them to the number of employees and the company’s needs. Do you want to improve communication among employees or bring your teams together? Are you looking to ease the integration of new hires or encourage employee creativity? Observe your teams’ daily dynamics and ask the right questions. Ensure that your objective addresses their concerns, combining the useful with the enjoyable.

Understanding Participants' Needs and Expectations

Your teams are unique, so consider their preferences and expectations. Follow these tips:

• Create a questionnaire or survey to gather employee feedback.
• Identify their activity preferences. Do they enjoy creative, cultural, or physical activities? Contact us if you’re unsure how to choose. Our escape game The Last Treasure combines problem-solving with fun.
• Account for potential constraints (physical limitations, allergies...). For reference, our escape game is suitable for everyone. It requires no special physical or intellectual abilities.
• Understand team relationships and group dynamics.

Setting a Detailed Budget

Establish a detailed budget for the activities. Team building goals can be achieved in various ways. While some options are costly, others are more budget-friendly.

Include these parameters in your calculations:

• Location: Plan ahead, as many venues are in high demand. The Last Treasure is an immersive, turnkey game that our facilitators can deploy anywhere you choose.
• Transportation: Budget for travel expenses if the event is held outside the office.
• Accommodation: Allocate funds for lodging if the event spans a weekend or longer.
• Catering: Plan for beverages, snacks, and meals.
• Insurance: Ensure employees are covered for unforeseen events or accidents.
• External providers: Facilitators may be required for certain activities.
• Materials: Some activities require specific tools (art supplies, sports equipment, etc.).

Note: A successful activity positively impacts workplace atmosphere.

Choosing the Location and Date

The location and date are crucial when organizing a corporate seminar. Schedule the team building event around employees’ personal lives and work hours. Otherwise, they may not fully engage.

Where will the event take place: a dedicated venue, the company premises, or perhaps a Team Building in Lausanne, Geneva, or Basel? How long will it last (a day, a weekend, or a week)? What are employees’ preferences?

Use a scheduling tool or send out a survey to confirm employee availability. Then, set the event date in the company calendar and ask everyone to save it.

Choosing the Activity

Want to organize a team-building event to strengthen team bonds? Unsure how to proceed or out of ideas? Without proper logistics, an activity involving multiple individuals can become frustrating or dull. Let us handle your project. Our facilitators are here to oversee the event and maintain a pleasant, relaxed atmosphere.

Our escape game The Last Treasure offers an immersive, entertaining, and stimulating experience. Designed for groups of 10 to 80 people, it lasts 60 to 90 minutes. It inspires enthusiasm among teams and is always a hit with companies.

Host the seminar outside the office. This change of scenery helps players break free from routine and immerse themselves in a neutral environment. Worried about bad weather? Don’t be. The escape game can be set up indoors or outdoors.

Engaging Participants

Why did you choose this activity? What is the purpose of the gathering? Explain the event’s objectives to participants beforehand. Clarify the goals of the team-building activity. This approach will motivate and engage them, ensuring a significant impact.

Each employee should be an active participant, not a spectator. Fortunately, The Last Treasure is built on collaboration. This unique game allows players to develop various skills and talents. Observe employees during the activity. Seeing them in a different setting can help you manage them more effectively at work.

Collecting Feedback

After the team-building event, gather participants’ feedback. This shows employees that their opinions matter and helps you determine whether the activity was beneficial and enjoyable.

Listen to your teams and show empathy. Accept constructive criticism and avoid taking it personally. Use anonymous surveys to encourage candid responses. Ask participants to share what they liked or disliked. These insights will help identify underlying issues and refine future events.